What are default costs and cost estimates, and how does a cost estimate become a product’s default cost?

Default costs are the costs Endless uses for a product when no supplier quote applies. Cost estimates are supplier quotes, or your own estimates, for a cost type and order quantity. Both are on the product’s Pricing & Costs tab.

• Default Unit Cost: what you expect to pay per unit. A purchase order line uses it when the supplier does not have a matching estimate.
• Default Landed Cost: what one unit costs once it reaches your warehouse. Gross margin uses it, and shipped sales orders use it for cost of goods.
• Default Dropship Unit Cost: what you pay when a supplier ships to your customer. A dropship estimate from that supplier replaces it on the fulfillment order.

Purchase order lines use Standard estimates from the order’s supplier. To use “Our estimate” on purchase orders, choose “Set as unit cost” on it.

To make an estimate a default, open the estimate’s actions and choose “Set as unit cost,” “Set as landed cost,” or, for a dropship estimate, “Set as dropship unit cost.” Endless copies the value. Editing or deleting the estimate later does not change the default cost, so set it again after an edit.

The effective date is when an estimate starts to apply. Before that date, the estimate shows as Scheduled and Endless does not use it. From that date it shows as Current.

You can keep several estimates from one supplier for different order quantities. Each supplier can have one estimate per cost type and order quantity. A second one is rejected with “An estimate already exists for this supplier, cost type, and order quantity.” A dropship estimate always has an order quantity of 1. On a purchase order, Endless uses the estimate with the highest order quantity that does not exceed the quantity ordered.